
## Ensuring Secure Sharing of Confluence Pages with External Users: The miniOrange Approach

[Share Confluence with External Users (Secure Share)](https://miniorange.in/atlassian/confluence-secure-share-external-share#:~:text=Confluence%20Secure%20Share%20Page%20allows%20you%20to%20share,via%20an%20access%20link.%20Try%20It%20Free%20Documentation) came into being with the thought that today’s businesses would not only benefit from using an app that would save their **licensing cost** but also provide a safe and secure way to share Confluence with external users.

Outsourcing, collaboration internal or external to get a project completed on time is what keeps a business relevant and afloat in today’s world. In this era of Information Technology, the marketplace is abuzz with collaboration tools, among the leading ones is ‘Confluence.’

If you work on projects using Confluence which involves sharing documents, pages or collaborating directly with vendors, clients, and customers, then it becomes necessary to share that page/space with external users or non-Confluence users. In other words, any unlicensed user with your organization and does not have access to your confluence page becomes an external user.

Then again, you may want your external users to have limited or restricted access to the pages. It entirely depends on the role the intended external user would play. Are they just going to view the pages or also contribute to it by making changes? Would they be restricted to the main page or would they have access to the child pages as well? This is where the ‘Secure Share (Confluence with external users)’ plugin comes in, let’s dive in a bit more…

![Secure Share](/blog/assets/2023/miniorange-secure-share.webp)

### Beginning with the challenges {#beginning-with-the-challenges}

The first thing that comes to mind when one has to share the workspace with external users is data security, sharing sensitive information such as project details in a way that they comply with your company’s data protection regulations and also is secure from being accessed by an unauthorized user.

The other challenge is the licensing cost of adding new users to the workspace as the external users may not have an Atlassian account or confluence license. Projects executed with external collaborations incur huge costs and one of those costs is acquiring license for them to work on the same platform.

Once that’s settled, the question arises of the kind of control or access that needs to be provided to the external users. Can we securely assign granular levels of access as needed or just restrict them to pages specific to their role and work? Many would relate with occasions wherein one had to share snapshots of the projects, PDFs, or invite external users to their office to discuss details, all time consuming and also at times it might not sit well with internal compliance. That brings us to…

### What is Confluence Secure Share {#what-is-confluence-secure-share}

Think if you had to make your whole space public on the internet to externally share your Confluence pages with non-licensed users, it would make it vulnerable to security threats. There might be times or the need of your project that all parties to it do not have full access to your confluence pages.

Developed by miniOrange, **‘Secure Share’** enables you to **generate secure, unique links** to the Confluence pages and share them with external non-confluence users without making it public. With its in-built features, it allows you to share Confluence pages with **limitations and controls** that you can apply to protect your data. Not only that you can **password protect** it and also set an **expiration time** so that it becomes inaccessible after a specific period.

### Features At a Glance {#features-at-a-glance}

-   Unique access links for any Confluence pages/spaces can be created, secured, and shared
-   Set permissions for end-users to View/Add Comments/Attachments in the shared pages
-   Password-protect your shared link with your own password or generate a random one for better security
-   Set validity for the shared link thus adding another layer of security
-   Deactivate/delete the shared link according to your convenience
-   Easily share your access links via SMTP
-   With Subscribe to link feature, external users would be notified about any changes to the page/space

When using Confluence, the challenge is how to share pages with those outside your organization who do not have a Confluence account. Our solution **“Secure Share”** answers that.

### Last But Not the Least {#why-choose-miniorange-secure-share}

miniOrange’s suite of apps are dynamic in nature, our developers are constantly at work finding the next best app feature that would enhance the existing app’s performance. With **“Secure Share”** you can look forward to certain features that would be added soon, a glimpse of what’s upcoming:

**Enable SSO for the anonymous user preventing unauthorized access:** Adding an extra layer of security, the admin can enable the user to perform SSO before accessing the secure share link.

**Editing would also be made possible soon:** Yes, we took the feedback of our clients into consideration and soon would be releasing the feature where anonymous users can edit the confluence page using the access link shared with them.

**Maintain user logs of those who have access to the shared link:** Keep track of those who have access to the shared link and maintain accountability and control over their shared content.

Our demo and support services would be glad to help you understand how our apps can add value to your business.

With our exceptional customer service, you can be assured that we’ll be there every step of the way. Visit the [Atlassian marketplace](https://marketplace.atlassian.com/vendors/1213308/miniorange) for our other apps and see what sets them apart from the rest.

So, if you feel that this is the app that you want to go for, we would assist you with a free app setup or you can contact us at **+1 978 658 9387** for a demo. For any queries do reach out to us at **info@xecurify.com.**


Developed by miniOrange, ‘Secure Share’ enables you to generate secure, unique links to the Confluence pages and share them with external non-confluence users without making it public.

Ensuring Secure Sharing of Confluence Pages with External Users: The miniOrange Approach


## Save Your Budget By Sharing Confluence Space & Pages With Unlicensed Users! 💸💰

[Confluence](https://www.atlassian.com/software/confluence?&aceid=&adposition=&adgroup=140527013959&campaign=18336813584&creative=621772822756&device=c&keyword=confluence&matchtype=e&network=g&placement=&ds_kids=p73000477014&ds_e=GOOGLE&ds_eid=700000001542923&ds_e1=GOOGLE&gclid=CjwKCAiAv9ucBhBXEiwA6N8nYNiC34mjJIjDGHonQsqo2gxQlIdb7W2xG1bTDOSFLPcKWYTBUpjPvhoCcS8QAvD_BwE&gclsrc=aw.ds) is the most used **team workspace** tool for collaboration.With real-time content, this dynamic tool makes it easier for the team to communicate effectively. You would typically wish to share the Confluence pages with two sorts of users: Licensed Users and External Users. **Licensed users** are mostly those who work for your company and regularly access Confluence; you **purchased** their Confluence **licenses** from Atlassian. On the other hand, **External users** or **Unlicensed users** don’t have direct access to your Confluence, they can be **freelancers** or maybe the **contractors** that you outsource for a specific project from some other company that you are collaborating with. External users can also be inside the company like people from Sales, Marketing, Support, Legal team or even an intern who don’t have access to your Confluence instance.

Ouchh that’s a problem! What can you do about it?

-   **Spend the project budget** on a license for each and every user in order to provide access to the material.

-   Sharing Confluence pages by **email** in the form of **PDF** or **Word** documents takes a lot of **time**, and what if someone makes significant changes after that? External users won’t have access to the most recent version of that page, leading to confusion and inefficiency.

Well, we don’t want you to spend too much time or money trying to solve these problems.

Introducing an add-on, [Secure Share Pages for Confluence Cloud](https://marketplace.atlassian.com/apps/1225078/mo-secure-share-pages-for-confluence-external-share?hosting=cloud&tab=overview) that can help you replicate and **share live Confluence** spaces and pages with **unlicensed users** or **external users** while maintaining the highest level of **security**. It allows the external users to view the space and add attachments like file or images to the Confluence.

**Comments** are the easiest way to start a discussion or conversation among the team members expressing your opinion or thought. There are two types of comments in Confluence:

**Page Comment –** This feature enables users to comment on the page’s whole content.

**Inline Comment –** The user can add a comment to a particular word, paragraph or section of the page.

miniOrange’s [Confluence Secure Share](https://marketplace.atlassian.com/apps/1225078/mo-secure-share-pages-for-confluence-external-share?hosting=cloud&tab=overview) for Cloud add-on allows **external users** to add both comments as well as inline comments.

Now that we’ve got that out of the way, how does this solution **work** and how secure is it?

With the Confluence **Secure Share** add-on, you can generate **secure, unique links** of the Confluence pages and share them with anybody you choose. An **additional layer** of security can be added by setting the **password to secure the links so that only **authorized external users\*\* can access them.

Obviously you don’t want your **link to revolve** in the universe **forever** and which is why there is a provision to set the shared link’s **expiration date,** after which the link becomes inactive and invalid.

Let’s explore the capabilities that the Confluence Secure Share add-on offers:

-   Create & share access links for any **Confluence** space & page.

-   Set **permissions** for external users to View **spaces & pages,** Add **comments & inline comments** and Add **attachments** in the shared pages.

-   You can create a **random password** or use your **own** to password-protect your shared link for **increased security**.

-   Set **validity** for the shared link

-   **Deactivate** the shared link as per your convenience

-   **Hassle-free deletion** for expired secure links

-   Free support for app setup. [Contact us](https://miniorange.atlassian.net/servicedesk/customer/portal/2) for a Secure Share demo!

We’re adding more **intriguing** and **useful features** to our add-on, like:

-   Receive updates about changes by subscribing to a Confluence space or page

-   Share child pages based on the labels

-   Restricting Confluence spaces based on the user roles or groups

-   Admin can have full control over the plugin and define the level of permissions for users


Secure Share Pages for Confluence Cloud that helps replicate and share live Confluence spaces and pages with unlicensed or external users

Sharing Confluence Space & Pages With Unlicensed Users!


## What is Secure Share/External Share?

**[Jira External Share/Jira Secure Share](https://marketplace.atlassian.com/apps/1225074/mo-secure-share-issue-for-jira-external-share?hosting=cloud&tab=overview)** allows you to share your Jira issues or tickets to any user, externally too (even outside Jira). The **external shareable Jira cloud issue links** can also be **protected by password**, with that you can also set the expiration of the link after which the link won’t work, and you need to regenerate the link in order to share it again. Thus, your Jira project is kept secure at its zenith. It permits you to make and share access links for your Jira issues. **Your end-users will be able to access the shared Jira issues with these links!** 


**The secure share add-on is available for the Jira [cloud](https://marketplace.atlassian.com/apps/1225074/mo-secure-share-issue-for-jira-external-share?hosting=cloud&tab=overview), [data center](https://marketplace.atlassian.com/apps/1225074/mo-secure-share-issue-for-jira-external-share?hosting=datacenter&tab=overview), [server](https://marketplace.atlassian.com/apps/1225074/mo-secure-share-issue-for-jira-external-share?hosting=server&tab=overview)!**

Jira also has in-built features to share Jira issues with limitations where you could either share your tickets with licensed users,or you’ll have to make your whole project anonymous (that means publicly available over the internet) to externally share your Jira issues or tickets with non-licensed users.

This application tackles perhaps the greatest challenge for the organizations utilizing Jira. Jira admins can share a few Jira cloud tickets of their projects through password protected links to the external users who do not have a Jira account.

### Need of External Share/Secure Share? {#why-is-external-share-needed}

As we are aware that all the Atlassian application licenses (Jira, Confluence etc) are based on the number of users and for a few extra users we have to upgrade to the next user tier increasing the cost overhead on the organization. Now,

- **Envision a situation:** You have a license tier of X users and you want to share your Jira issues or tickets or Confluence pages with your clients or customers for a short period.
- Or with a **set of restrictions** such as view only or editable options.
- Or you just want to **share a particular Jira issue or tickets or Confluence page with users** while restricting them to view other Jira issues or Confluence pages.
- Or **share it with someone outside the instance.**

### How does External Share/Secure Share solve it? {#how-does-secure-share-solve-it}

Let’s look at what we have in our options;

- Upgrade your license tier for creating new users in Jira or Confluence even for a short period.
- Restrict users by assigning them groups and manually removing them each time you want to revoke their privileges to access Jira issues or Confluence pages.
- Create a new Jira project or Confluence space, or assign groups to users each time you want to change the user privileges.

![Secure Share/External Share](/blog/assets/2023/secure-share.webp)

Well, that’s not it. You just don’t have these options. There’s more!

miniOrange thought of a superior and simple answer to offer this challenge, the **Cloud and Data Center [Jira Secure Share/External Share](https://marketplace.atlassian.com/apps/1225074/mo-secure-share-issue-for-jira-external-share?hosting=cloud&tab=overview) & [Confluence Secure Share/External Share](https://marketplace.atlassian.com/apps/1225078/mo-secure-share-pages-for-confluence-external-share?hosting=datacenter&tab=overview)** add-ons which tackle this large number of issues without any help.

It permits you to make and **share access links externally for the Jira issue or Confluence page that you need to impart to your users**(even outside the case).

Simply install our outstanding Secure Share/External Share (Data Center, Cloud) add-on in your Jira or Confluence and forget about the rest. The sharing component will get implanted on your Jira Issue or Confluence Page like an infinity stone in the gauntlet. You’ll find it hard to recollect that the add-on isn’t in-built. It will help you thoroughly with the external sharing between applications.

Create and share a limitless number of access links!!!

### Secure Share/External Share Features: {#miniorange-secure-share-features}

Here is the finish to your pausing – Let’s have a look at the awesome features of Secure Share!

- Decide whether an **access link will allow your end-users to view/add comments or attachments** on your shared issue or page.
- **Create self-destructing access links by setting expiry** over the link.
- **Securely Share your link by protecting it with your password** or generate a random one for better security.
- **Need not worry about the pile of expired links.** Those will be deleted automatically after 7 days of expiry.
- **Deactivate any shared link with a single click** at any time and the link will be as powerless as Tony Stark without an Arc reactor!
- **Set permissions for end-user** to View/Add Comments/Attachments in the shared issues
- **Free support** app setup. Contact us for a Secure Share demo!

### Upcoming Features & Customer Support {#upcoming-features-and-customer-support}

- Restrict User, Jira Project, content to share like summary, sprint status
- Share your Jira issue or ticket links directly via email
- Keep user logs for accessing the share links

With immense **customer support**, we are here to help you with everything! Let us know your requirements at [info@xecurify.com](mailto:info@xecurify.com).

Jira Secure Share lets you share your Jira issues with any user (even outside Jira user tier). It allows you to create & share access links for your issues. Your end-users will be able to access shared Jira issues with these links. Secure Share allows conveniece, cost savings with advanced access security to keep your details safe.