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Configure miniOrange Email DLP for Outlook

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In today's digital age, securing sensitive information is crucial for any organization. With the increasing reliance on email communication, especially through platforms like Outlook, protecting against unauthorized data transmission is more important than ever. miniOrange Email DLP (Data Loss Prevention) offers a robust solution to monitor outbound emails, manage quarantined emails, and establish rules to detect and prevent unauthorized data transmission. By integrating miniOrange Email DLP with Outlook, organizations can ensure comprehensive email security, safeguard valuable data, and maintain regulatory compliance.

Prerequisites

There are a couple of things you need to check before you start with the setup:

• You need Administrator access for Microsoft Outlook.
• Access to the Server / Instance where miniOrange Email DLP is installed.
• Create an SPF record for the domain you are using with the IP address of the email server
• Generating SPF Record - SPF Record Generator - MxToolBox
• Adding a SPF Record for the Domain - Add an SPF record | Domains - GoDaddy Help IN

Step by step guide to setup Outlook with miniOrange Email DLP

Step 1: Add an Outbound Connector in Outlook

• Sign in to your Exchange Admin console.
  
  
  
  
• In the Admin console, navigate to the left menu panel and click on Mail Flow > Connectors.




• In the Connectors tab, click on Add a Connector.




• Under the Connection from option select Office 365 and then select Connection to as Your organization’s email server.Then click on Next.




• Enter a Name and Description then click on Next.




• Specify the Use of Connector as Only when I have a transport rule set up that redirects messages to this connector (we will set up this rule later).




• Enter the miniOrange Email DLP Server-side IP Address, then click on the + button, and proceed to Next.




• For testing purposes, you can temporarily disable TLS by unchecking the Always use TLS option.

Note: Ensure the Always use TLS option is enabled when operating on the production site.





• Enter any valid email address to validate the connector by clicking on Validate.




• Once the connector is validated, click Next and review all the settings.

Step 2: Set up Transport Rule

• Login in to the Admin console.




• Then go to Menu and then Mail Flow > Rules




• Now click on Add a Rule > Create a New Rule.




• Choose the following values from the dropdown for Apply this rule if: The sender and the condition will be is this person.




• Select the users under the Select members option for which you want to use the connector and click Save.




• Now scroll down and In Do the Following,dropdown select Redirect the Message Toand The Following Connector options.




• Select the connector created earlier and click Save.




• In the next step proceed to the Set Rule settings and Activate the rule as shown below, then click on Next.




• Review the Settings and click on Finish.

You have successfully configured Microsoft Outlook for your Email DLP system. Next, proceed to the miniOrange Email DLP dashboard to set up and customize your email policies.

3. Configure Email Policy using DLP Solution.

• Sign in to your DLP dashboard.
• On the dashboard, navigate to Email Policy and click on the Add Policy button to open the policy form.



• Now under the General tab, provide a meaningful Policy Name.




• Then select an Action for the policy from the dropdown.
• Block: If the email violates the policy, it will be blocked, and a report will be generated.
• Log: If the email violates the policy, it will be sent, but the incident will be logged in the reports.
• Quarantine: If the email violates the policy, it will be quarantined for review and the reviewer will be notified over email.




• Now choose the appropriate Risk level.




• Click on Next to proceed to the Restriction tab where Domain and attachment-based restrictions can be set.
• Select the type of Domain Restriction you want to apply.
• No Restriction: No restrictions will be applied.
• Allow Domains (Whitelisting): Emails can only be sent to whitelisted domains, while all others are blocked.
• Block Domains (Blacklisting): Emails to blacklisted domains will be blocked, with all other domains allowed.




• For example, if we select the Allow Domains option, we need to specify a domain list to which all the emails will be sent.




• In the next step, you can set restrictions on file uploads based on their attachements.
• To allow all file types, select the No Restriction option.
• If you want to permit only specific file types, choose Allow Attachements and then select the desired attachement from the list.
• Alternatively, if you wish to block certain file types, select Block Attachements and choose the attachement to be restricted.




• For example, we have selected the Allow Attachments option to allow specified file types to be sent as email attachments.




• Proceed to the Classification tab to specify the type of data that needs to be sent over email.
• Email Body: Select this option to apply classification to the email body.
• Email Subject: Select this option to apply classification to the email subject.
• Attachments: Select this option to apply classification to the attachments.




• For example, we have applied classifications to all the three options.

Note: Classifications can be created under the Data Classifications > Classifications option.





• In the next step, you'll associate groups with the policy. Start by searching for the User Groups and selecting it. If you want to apply the same policy to multiple groups, you can select additional groups as well.



• Finally, click on the Add button to save the policy.
• You have successfully configured the miniOrange Email DLP dashboard and implemented your email policies.

If you are facing any issues that you are not able to resolve please feel to reach out us dlpsupport@xecurify.com